Business Contract Items
A business contract should be labeled "contract" or "agreement" at the top. These are some items it can include:
- Date of contract
- Names of parties involved
- Details of services that your company will provide or receive
- Payment amounts
- Payment due dates. Note that payments do not need to be made in a lump sum at the end of the project. You can make or receive incremental payments for specific services rendered once they are completed.
- Interest on late payments
- Deadlines for services due. This is also called a "time is of the essence" clause. You will probably want to use this phrase in your contract if you have a timeline for a project.
- Expiration dates for the contract, such as a lease expiry
- Renewal terms, if applicable
- Damages for breach of contract. Also called "liquidated damages," this clause can specify amounts to be paid if services are incomplete or deadlines are missed. A court can also award damages if a contract is breached, even if damages and amounts were not included in the agreement.
- Termination conditions
E-Contracts and Signatures
Electronic contracts and signatures are valid under the Electronic Signatures in Global and International Commerce Act, which was signed into law in 2000.
There is e-contract software that provides an "I agree" check box, or you can send and receive written contracts online and have the parties sign electronically. If you make an agreement over e-mail by simply writing "sounds good," there could be a question as to whether the agreement is legally binding, Cummins says.
While e-contracts and e-signatures are valid, many businesses prefer to have written signatures on contracts because e-signatures can be subject to legal challenge, he adds.
Business Contract Tips
Here are some hints to make your contract as clear, concise and thorough as possible:
Contracts don't require legal jargon. The best contracts are clear, specific and focused, with wording that is simple and concise to avoid any confusion. For example, if you're planning an event and you need 150 tables delivered by a certain date, you may want to specify not only the date but the time of delivery.
It's better to specify the hour rather than using a more general time frame, such as "in the morning." That way, all parties are clear on what is to be done and by when.
"By forcing the parties to get more specific at the beginning of the relationship, it helps avoid arguments later on," Cummins says.
Never assume that the party you're doing business with knows your conditions. Always make your requirements clear. If you're not drafting the contract, outline your conditions for your business before you begin negotiating.
Know the Laws
State and local regulations as well as federal laws may be relevant to your contract. Be sure to check the codes and regulations that apply to your agreement to ensure that your contract complies with the law. For example, if you are leasing a property your city may have rental codes that you'll need to follow. Research laws online, check with your local chamber of commerce and consider consulting a lawyer.
Read the Fine Print
Review all contracts thoroughly so that you understand the agreement. "I assumed" or "I didn't know" arguments may not hold up in court, particularly if the points in question are clarified in a written agreement.
Negotiate and Consult an Attorney
Negotiating is a crucial skill for getting what you want out of a contract. Know the points you are willing to be flexible on in a contract before you begin negotiations. Cummins says that small businesses often make the mistake of consulting their lawyers only after they've signed the agreement and have problems with it.
"Get your lawyer's advice before you sign contracts," he advises. "Over the course of the business, this practice will save you many headaches and significant legal fees."